For information only - all database fields are handled by the program's user interface and are generally self-explanatory.
Each plant is held in a central set of records known as the Plant Master. These records are composed of a large number of fields, all of which may be used as search criteria:-
Pictures are kept in separate Picture Libraries, linked to the plant records by the botanical name so that picture thumbnails appear on the screen when plant is displayed. Any number of pictures can be associated with each plant. The picture records consist of:
The name, caption, photo credit and notes fields are searchable.
Reference records are also held in a separate database area, in similar manner to pictures and linked by botanical name to the master plant record. These simple records may be used to add additional reference information, either internal or external to the Plant Base application. For example an internal reference creates a clickable link to another plant record. External references can have different forms, such as a clickable link to an external website or a non-clickable text giving the name of a book or maybe a paper plant catalogue. Any number of reference records can be associated with a plant.
Plant lists are created by the end-user, using the botanical name which links back to the master records. There is no hard-coded limit to the number of lists stored or the number of plants in each list. While normally viewed as a simple name list, each list item can hold detail information fields (displayed on request in a separate tab). Duplicate names may be optionally allowed in order to record different locations, sizes and so on, where the same plant is used multiple times in a project.
* - these fields were added for Plant Base 2, they were not present in the original 1.x.x versions.
Geographic coordinates in list records are mainly for use in the mobile Android edition, but can be viewed or manually entered in other editions.